ECRR Board Meeting Minutes                                                   1-23-08

This phone conference meeting was called to order by Chairperson Craig Hartsock

at 9:05 AM.  Participating were:  Craig, Dvon Duncan, Kristyn Robinson, Laura Haynes,

Alice Jones, Mike Steinmaus, Keith Pitzer, board members; Sarah Walters, ECRR OSM/VISTA; and Allan Comp, advisor.  

The primary purpose of the meeting was to go over the drafted compensation package and agreement for the Executive Director position.  Craig had drafted and emailed this out to board members on January 18^th.  His work on this is very much appreciated. 

Most items in the draft were accepted as read.  Mileage rate was discussed from the viewpoint that some organizations use lower than federal rate.  It was ultimately decided to stay with the federal rate. 

The salary was left at the suggested $32,000 level for the two year EPA grant period.  It

is understood by the board and future ED that fundraising beyond this grant is necessary and could positively effect future salaries.  It was further decided to describe this position as full time rather than describing it as 40hrs/wk.  Again, it is understood that the nature of this position is such that some weeks could be considerably more than 40 hrs. and some weeks less.

Vacation was written down at 4hrs/2 wk pay period and to allow carryover of up to six days vacation time from year to year.  Sick leave was left at 4hr/2 wk pay period.

Choice of state in which laws concerning the ECRR was struck from the agreement.  It will be understood to apply in whatever state the office is. 

All other lines of the draft agreement were left intact.   Craig will make the agreed upon changes and email it out to the board.  Alice motioned that the board ratify the agreement by email.  Laura seconded.  Motion carried. 

In other business, Alice asked if promotional brochures or other info to aid in recruiting participants to the spring trainings.  This will be coming out soon.  Allan observed that

this planning and organizing for the spring training couldn’t wait until Adam’s start date of February 18^th, not could it all be handled by Sarah.  He proposed that much of the initial planning be done by the ACCWT office.  They have last year’s materials from planning trainings, extensive contact lists, and the organizational capacity to keep this moving at this time.  Sarah will communicate closely with Luke at ACCWT to make sure organizing activities are well coordinated.  ECRR will continue to be face of the trainings and administrator of the EPA grant. 

Mike suggested and volunteered to develop a personnel policy manual for ECRR. 

Sarah will be attending the EPA 2008 Watershed Grant conference for ECRR in Corpus Christi TX on January 28 thru February 2.

The next conference call board meeting is scheduled for February 7^th at 9am.