Eastern Coal Region Roundtable Board Meeting Minutes                                              8-4-08

9am via conference call

Attending were:  Adam Webster, Dvon Duncan, Mike Steinmaus, Laura Haynes, Craig Hartsock, Sarah Walters, Alice Jones and Keith Pitzer.

Board chair Craig Hartsock called the meeting to order.  Previous minutes from 7-10-08 meeting were accepted.

Adam gave the Director’s report at follows:

A.        office move – with Dvon taking the Director’s position, the ECRR office will move to

            Mullens

            1.         Dvon has visited w/Adam 8-4/5, gaining familiarity with the Hope and Hard

                        Work planning, organization accounting, etc.

            2.         some computer equipment will move now, some at end of month

            3.         signature card changes at B,B&T Bank have been started

            4.         Craig will communicate directly with Dvon regarding her employment contract

B.         finances –

            1.         FLOW grant will provide $950 soon

            2.         TWIG funds are current with Adams salary

            3.         accounting current in Quickbooks

C.        personnel –

            1.         Director Transition:  Craig will meet with Adam and Keith on Thursday, Aug. 7^th                                   ECRR office in Kingwood at 11 am.

2.         Adam’s health coverage will lag behind his leaving as it did when coming onboard

3.         ECRR Board will meet for strategic planning on Sunday, October 26^th at Canaan Valley Resort.  This will conclude Monday morning before the Hope and Hard Work Training begins at noon on the 27^th.

            a.         discussion about strategic planning facilitation concluded with Dvon to

                        provide an agenda via email to guide Board members thoughts prior to

                        meeting

4.         Summer Associate update – Alice will meet with Hanna this week and provide to

            Board via email

D.        Board report –

            1.         Dvon will formally resign her board position

            2.         Dewey Houck is willing to serve on the ECRR Board again

            3.         Keith did not contact Andy McCallister at WPCAMR for possible interest in

                        Board membership, but will do so.

E          Next meeting date is September 2^nd at 8am, via conference call.