Eastern Coal Regional Roundtable

June 2, 2008 8am

 

Meeting Minutes

 

Present on call:

Alice, Craig, Mike, Keith, Laura, Kristyn, Adam, Sarah

Absent on call:

 

 

The June second phone conference was called to order by Craig with quorum noted.  Minutes were accepted, thanks to Sarah for working from Keith’s notes.

 

Nominating committee report period was extended for another month.  Next months meeting will include a report from Craig, Mike and Dvon on the matter.

 

Adam led the Director and Coordinators report mentioning strategic planning which included such matters as advocacy and coalfield community health (today is tomorrow’s legacy).  Adam made mention of not being for or against, but rather helping to reveal the facts of the region.  There was discussion as the sensitivity that goes along with advocacy on these post SMCRA mining issues.  In conclusion, Adam will present a draft strategic plan by next meeting.  ECRR needs the plan to guide grant seeking and expects to have the plan in place by fall.

 

Hope and Hard Work Update:

ECRR has had its first draw down from the grant money and has repaid the Corpus Christi conference.  The budget will undergo some re-allocations.  Medical insurance went into affect for Adam at $250.

 

Sarah updated on the VISTA Workplan which is aimed at recruiting the next VISTA.  The Basic Engagement Plan is mandatory for new VISTA sights and is optional for existing sites.  Craig asked for a review of the workplan with BEP.  Keith and Adam expressed doubt about need for the BEP.

 

Adam advised the board to start scoping for new a new ED as he will be leaving in October-November.

 

Craig-

Board Report—Adam will be in contact with Bruce regarding board involvement.  Sarah notes that Andy McAllister has expressed interest in board involvement.

 

Adam:

Hope and Hard Work is progressing and meeting benchmarks.

Costs are based on ACCWT spring training costs and projected attendance.  There is a discussion about conference fee pros and cons.  Bid schedule is set for early June.

 

Practicum, will only apply to 25 groups and there was discussion about mentor roles to participating groups.

 

Sarah:

Project FLOW is going well. The new coordinator is working well and the environmental club with 12 youth is meeting weekly. Now working on developing service learning projects and the coordinator is attending local watershed group meetings.

 

Board meeting:

Adam states that monthly results are sometimes tedious with repeated details.

Committee or chair areas are suggested by Laura.

Mike commented on monthly contact being positive for board.

Keith suggested monthly meetings continue but are shortened by not including reports on every aspect of the organization.

Kristyn moved to close Laura seconded, meeting ended at 9:30.

 

Next meeting is scheduled for July 10th, 9am.