Eastern Coal Regional Roundtable

Spring Board Meeting

April 18, 3007

Mullens, WV

 

AGENDA

 

 

I. Introductions  10 minutes

 

II. Old Business (Craig) 2  minutes

A.     Mission statement discussion

B.     Job descriptions discussions

C.     Decision-making protocol

·   Desired Outcome: acceptance of old minutes.

 

III. Coordinator’s Report (Hanna) 10 minutes

A.     Finance Report

B.     Update on activities

C.     Transitions

·   Desired Outcome: acceptance of report

 

IV. Job descriptions (Craig, Hanna) 5 minutes

A.     Board member, Coordinator, OSM/VISTA job descriptions

B.     Discussion

C.     Vote

·         Desired Outcomes: decisions on 3 job descriptions

 

V. Board member recruitment update (Bruce) 15 minutes

A.     Importance of recruiting successors for board

B.     Desired qualifications

C.     Ideas for recruits (group brainstorm)

·         Desired Outcomes: list of potential recruits; volunteers to recruit board members.

 

VI.  PR Strategy (Eddie) 10 minutes

A.     Outlets

B.     Message

C.     Timeline

·         Desired outcomes: Timeline of PR actions; volunteers

 

BREAK FOR TEAM PHOTO—15 minutes

 

VII. Mission Statement (Hanna) 5 minutes

A.     Discussion

B.     Vote

·         Desired Outcome: decision on mission statement

 

VIII. Decision-making protocol 5 minutes

A.     Review

B.     Discussion

C.     Vote

·         Desired Outcome: decision on protocol

 

IX. Logo discussion (Hanna) 2 minutes

A.     Discussion

·         Desired Outcome: suggestions or acceptance of new logo.

           

X.  Next meeting? (Craig) 3 minutes

A.     Summer phone conference

B.     Fall board meeting

·         Desired Outcomes: tentative dates and location of next 2 meetings.

 

XI. Funding for the Roundtable (Group) 25 minutes

A.     To fund new OSM/VISTA

                                                                           i.      Rural Action

                                                                         ii.      “Champion”

                                                                        iii.      Other?

B.     Hanna to train new OSM/VISTA and work during interim

                                                                           i.      OSM Intern?

                                                                         ii.      Volunteer

                                                                        iii.      Other?

C.     To maintain office

                                                                           i.      Grants (see Item III)

                                                                         ii.      Membership (See Item XII)

D.     To plan for future (permanent position)

                                                                           i.      Update on EPA grant

                                                                         ii.      Grants (see Item III)

                                                                        iii.      River Network?

·         Desired Outcomes: a clear understanding of the financial situation; funding plan; volunteers

 

XII. Membership Drive update (Keith and Hanna) 10 minutes

A.     Importance of membership

B.     Updates on recruitment from Board Members

C.     Creating incentives for becoming members

a.       Educational phone conferences?

b.       EE News?

c.       Grant-writing help?

d.       Loot?

e.       “official” decal or wall-hanging?

·         Desired Outcomes: decision on membership incentives; reaffirmed commitment to building membership.

 

XIII. OSM/VISTA (Hanna) 5 minutes

A.     Applicants

B.     Logistics

·         Desired Outcome: acceptance of candidate for Coordinator position

 

 

 

 

OPEN TO THE PUBLIC

(2:00)

 

I. AML and impact on watershed groups (Group) 30 minutes

A.     Update from VA, WV, PA, MD watershed groups and other watershed groups

B.     What’s at stake

C.     What the Roundtable is doing

D.     What the Roundtable can do to help Coal Country watershed groups (Keith, Hanna)

a.       Educational phone conference?

b.       EPA Environmental Education grant-funded conference?

c.       Statement of Position?

d.       Other?